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Privacy Notice for Illinois College Website

This notice explains how Illinois College will collect and process your personal data when you access this website.

  1. Automated Collection of Personal Information
    When you access Illinois College’s website, certain information will automatically be recorded by Illinois College’s third-party website hosting company and software vendor. Information collected includes your IP address, what browser you are using and information related to the pages you visit. This information helps the College make informed decisions about future site improvements and in some instances could aid detection in the event of a security breach.
  2. Non-Automated Collection
    When you are required by this website to provide personal data, the uses of this data will be indicated at the point of collection, e.g., when filling out an online form requesting more information or signing up for an Illinois College event.
  3. Third-party access
    The personal data you provide will be sent only to third-parties with which Illinois College has a contractual relationship and which assist in one or more aspects of the Illinois College’s data processing for business purposes.

    Online admissions-related inquiries and applications
    Illinois College, similar to all U.S.-based institutions of higher education, works with third-party vendors as part of our admissions process. These vendors assist with some or all of the following: identifying potential applicants, processing admissions inquiries, tour scheduling, email marketing and application processing for both Admissions and Financial Aid. Should you be offered admission to Illinois College, a third-party payment processor will process your credit card deposit payment.

    If you submit data through any of the online forms related to admission on Illinois College’s website, our partner organizations may use your personal data to respond to your inquiry and/or process your application. You will normally be asked to acknowledge and/or accept our intent to collect and process your data in each of these online forms.

    Online engagement with alumni and friends of Illinois College
    Illinois College works with a third-party partner to process online gifts. When you submit data, our partner organization will use your personal data to process your gift.

    Improved student and employee experiences
    Illinois College works with several third-party providers to provide services to students and employees. These services include a study abroad application portal, career services and mentoring portal, ID card and dining plan management, athletic team membership management, conduct management, online course management, library lending, academic transcript production, faculty and staff recruitment and hiring support and emergency notification systems. 

  4. Cookies
    Cookies are small text files that are commonly placed on your device by websites you visit.

    The Illinois College website, www.ic.edu, uses cookies for three purposes:

    :: To assure the website is functioning properly. 
    :: To gather anonymous information about the use of our website so it can continuously be improved.
    :: To capture users’ subjects of interest and then serve targeted advertising on other websites.

    We do not use cookies to collect personal information about you.

    Should you wish to restrict or block cookies which are set by our website, Illinois College recommends you visit aboutcookies.org  which contains documentation for a range of browsers. Please be aware that restricting cookies may detract from functionality of our website.

  5. Online advertising
    Parts of our website carry a tracking code. This code monitors the page(s) you have visited on the Illinois College’s site and passes this to certain other sites you may visit to inform targeted advertising. This data is anonymous and Illinois College cannot see your name, phone number, email address or any other personal information which could identify you.
  6. Email marketing
    Illinois College regularly conducts marketing efforts via email to prospective students as well as parents and alumni may include UTM codes. A UTM code is a simple code that can be attached to a custom URL in order to track a source, medium, and/or campaign name. This enables Google Analytics to tell Illinois College which particular marketing message brought you to our website. All email marketing provides an option for you to completely unsubscribe from select marketing campaigns or from all Illinois College-related emails.
  7. Disclosures
    By submitting personal information you agree to its stated transfer, process, and storage. Your data is held confidentially and securely in all of these systems. Illinois College’s third-party vendors are only allowed to use your data in accordance with the strict instructions of Illinois College. Neither the College nor these vendors will use your data in any other way or share it with any other organization. Illinois College and its vendors use commercially reasonable means to protect your data and ensure that it is handled in accordance with this privacy statement. 

For additional information or to make an inquiry regarding Illinois College’s privacy practices, please contact Illinois College’s Data Protection Team at dpo@ic.edu or write to:
 
Illinois College
Data Protection Team
Office of Information Technology
1101 West Illinois College Avenue
Jacksonville, IL 62650

Changes to privacy notice
This notice may be reviewed and revised at any time. To learn of any changes to these exceptions since the publication date (seen at the bottom of the notice), contact dpo@ic.edu.

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Notice Maintained by: The Office of Information Technology, Chief Information Officer
Last Reviewed: January 13, 2021