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Human Resources

Development and Alumni Relations Project Coordinator

Department:  Development and Alumni Relations 
Reports to:  Executive Director of Development and Alumni Relations 
Status: Full-time, Salaried 
Class: Administrative Exemption
Date Last Revised: May 2019

Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 85 miles north of St. Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capital. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population. The College develops in its students’ qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

Summary 

  • The Development and Alumni Relations Project Coordinator will support, enhance, and reinforce all aspects of the work of the Executive Director of Development and Alumni Relations and the Assistant Vice President of Major Gifts and Campaigns, other members of the development team, and the Vice President of External Relations.  The Project Coordinator serves as a liaison between the Office and the public, alumni, students, faculty, and staff.  
  • Essential Functions
  • The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.
  • Provide administrative, analytical, and project management support for the Executive Director of Development and Alumni Relations (ED) and the Assistant Vice President of Major Gifts and Campaigns (AVP), and the Office of Development and Alumni Relations more generally
  • Manage the daily schedule for the ED and AVP; coordinate travel arrangements and prepare all documents necessary for trips
  • Supervise Office of Development and Alumni relations student workers including hiring, training, evaluation, and scheduling
  • Work closely with the Executive Assistant to the President in coordinating the President’s fundraising activities
  • Create an atmosphere of enlightened hospitality in the Alumni House
  • Assist in the day-to-day management of the Office of Development and Alumni Relations to include monitoring general email and phones, processing reimbursement and requisition requests, maintaining office equipment and supplies, and regularly tracking the budget
  • Manage inquiries from the public, alumni, students, faculty and staff about development and alumni relations
  • Prepare agendas and minutes for all Board of Trustee committees assigned to the ED and AVP and assist as needed in preparing materials for meetings
  • Assist in the gathering of alumni news for the Quarterly
  • Work within the database to provide information updates and data entry
  • Provide necessary support to the ED who chairs the Donor Stewardship Action Team
  • Provide necessary support to the AVP who chairs the President’s Fundraising Team

Qualifications 

  • Bachelor’s degree or Associate’s degree with at least 3 years’ work experience in an administrative support position, required
  • Proven excellence in customer service; ability to effectively communicate both in written and oral form, and to represent the office in a highly professional and efficient manner
  • Intercultural competency; ability to work with individuals of diverse backgrounds
  • Project management experience; ability to multi-task
  • Strong written and interpersonal communication skills
  • Ability to develop and maintain collaborative relationships, engage in creative problem solving, and extend enlightened hospitality when working with others
  • Close attention to detail, as well as proofreading, organizational, and time management skills
  • Ability to maintain confidentiality of sensitive issues and information
  • Intermediate knowledge of Microsoft Office and Google, including Word, Excel, PowerPoint, Google docs, Google Calendar and Gmail; experience working with a database preferred

To apply submit a cover letter, resume and list of references to the Office of Human Resources by email to ichr@ic.edu or by mail to:

Office of Human Resources
Illinois College
1101 West College Avenue
Jacksonville, IL 62650

Illinois College is an equal opportunity employer and encourages applications from underrepresented minorities and women.