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Human Resources

Accounting Associate 

             
Department: Accounting Services 
Reports to: Assistant Controller
Status: Full-time, Hourly
Class: Non-Exempt
Date Last Revised: December 2018

Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 85 miles north of St. Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capital. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population. The College develops in its students’ qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

Summary 
The Accounting Associate serves as a welcoming first point of contact for employees and students of the College. This position assists employees and students on a daily basis with their purchasing and reimbursement requests, processes petty cash requests, manages student payroll, maintains a cash drawer, and answers phones.

Essential Functions 
The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

  • Work with accounts payable coding invoices and verifying proper account numbers
  • Review requisitions and reimbursements for proper approval and supporting documentation
  • Manage student payroll and monitor federal workstudy for the campus
  • Assist with reconciling Purchasing card transactions
  • Assist with maintaining the electronic workflow process for purchasing
  • Assist Accounts Payable Coordinator with organizing checks and preparing them for mailing
  • Assist students with setting up direct deposit for payroll, refunds and reimbursements
  • File monthly sales tax returns
  • Reconcile the daily cash drawer
  • Prepare unclaimed property letters and monitor stale dated checks
  • Assist student organizations with agency account activity reports
  • Assist department heads with budget questions
  • Review and receipt Development contributions
  • Issue receipts to customers
  • Prepare and post journal entries
  • Prepare daily bookstore transactions and deposits
  • Collaborate with the campus on billing third parties for rental of facilities and events
  • Function as a substitute for the Accounts Payable Coordinator, as necessary
  • Serve as primary backup for cashier functions of Student Financial Services 

Qualifications 

  • Associate’s degree, required; Bachelor’s degree with emphasis in Business Administration or Accounting, preferred
  • Intercultural competency; ability to work with individuals of diverse backgrounds
  • Advanced level of detail orientation, trustworthiness, and confidentiality required
  • Ability to develop and maintain collaborative working relationships, engage in creative problem-solving and extend enlightened hospitality when working with others
  • Ability to communicate effectively, both orally and in writing
  • Proficient in Microsoft Excel and Word
  • Effective time management and prioritization skills

To apply submit a cover letter, resume and list of references to the Office of Human Resources by email to ichr@ic.edu or by mail to:

Office of Human Resources
Illinois College
1101 West College Avenue
Jacksonville, IL 62650

Illinois College is an equal opportunity employer and encourages applications from underrepresented minorities and women.