Assistant in the Office of the Registrar
	Job Title:  Assistant in the Office of the Registrar Department:  Office of the Registrar Reports to:  The Registrar     Status: Part-time, hourly Date Last Revised:  1/18/2013 Illinois College is a residential, private liberal arts college located in the heart of Illinois, 70 miles northeast of Saint Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capitol. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success. Summary This part-time position provides support to the Office of the Registrar maintaining academic records and preparing transcripts. The ideal candidate possesses excellent customer services skills, strong communication and organizational skills, and the ability to multi-task while providing assistance to faculty, staff, students, parents, and alumni. Essential Functions •    Report to the Registrar •    Provide excellent customer service to those seeking information and assistance from the Office       electronically, by phone and in person •    Effectively utilize the software which manages student academic records, ensuring their       integrity and appropriate confidentiality •    Process requests for and prepare transcripts in a timely and highly accurate manner •    Utilize Microsoft Office programs to manipulate data from the student information system •    Participate in all aspects of registration •    Comply with relevant laws and regulations (including FERPA) concerning academic records •    Proofread documents and verify data on reports •    Sort mail      Qualifications •    Excellent customer service skills •    Ability to multi-task while maintaining an outgoing and friendly manner in a fast-paced office •    Ability to provide solutions using knowledge of Registrar Office’s functions to ensure       requestor’s needs are met. •    Uses good judgment in responding to requests, maintaining confidentiality, prioritizing       responsibilities and deciding how best to help customers whether they are students, alumni,       parents, faculty or other staff •    Experience in an educational setting desired •    Bachelor’s degree preferred •    Excellent computer skills; prior experience working with databases preferred Application Review of applications will begin immediately and continue until filled. Interested candidates should send cover letter, resume, and a list of three professional references via email to ICHR@ic.edu or hard copy to the following address: Director of Human Resources Illinois College 1101 West College Jacksonville, Illinois  62650