Campus Life

Student Employment

Working on campus can provide excellent opportunities to develop and hone professional skills, while also earning additional income to offset the cost of college life. The Student Work Office (SWO), which is under the Career Services umbrella and housed in Baxter Hall, works with students to assist them in finding available positions on campus. Some campus positions may require Federal Work Study eligibility, but not all. For more information, please visit the Federal Work Study informational page.

Students may work up to a total of 10 hours per week through on-campus student employment. Students are paid $8.25 per hour for on-campus student employment.

Once a student is hired, the following steps need to take place in order for the student to begin working:

The Employment Process

In the fall of 2017, a new student work contract system was created. The new contract/hiring process is initiated via a Google form by the hiring supervisor. The form has built-in automated processes to send the form to the student hired. The student starts their part of the form by "editing the response" and indicating they are a student and then completing their information and submitting it. The form is then sent via electronic format to the SWO for processing and timecard creation. This means it is extremely important for students to check their IC email daily, since all work contract(s) will be sent to their IC email account. 
 
For students who are working on campus for the first time, there are two additional forms that need to be completed for the student to be able to receive a paycheck. 

Required Employment Paperwork

The following forms must be completed and turned into SWO before workers are eligible for a paycheck:
  1. W4 (Tax Withholding Form)
  2. I9 (Employment Eligibility Form)

All forms require the free Adobe Acrobat Reader version 5.1 or higher. Click here to obtain the most recent version.

In order to complete the I9 form, students will need to bring one document that establishes identity (usually a driver’s license or student ID) AND one document that establishes employment authorization (usually a social security card or certified birth certificate). For a complete list of acceptable documents see page 9 of the I9 form link. 
 
Once a student has completed the employment contract, as well as the two additional documents, an online timecard will be created for them in Connect2 to input and track their hours. The staff in the SWO is available to assist any students who have questions about utilizing the online timecard system.
 
Payroll is completed once a month during the academic year and bi-weekly during the summer. The pay date schedule is available by contacting the SWO. Students are highly encouraged to register to receive their checks via direct deposit through their Connect2 account. Any student receiving a paper check MUST have a campus mailbox. Commuter students may sign up for a campus mailbox through the mailroom in Lincoln Hall. 
 
Student Employment Positions and How to Locate Them

There are many different student employment positions, and they vary year-to-year. Students may attend an on-campus job fair at the beginning of each fall semester, which gives them a chance to fill out student worker applications and meet with potential campus employers. In addition, students can come to the SWO to find out about openings on campus throughout the year. Here is a short list of some of the types of jobs a student could find on campus, for a full list of departments that hire student workers, click here:

Archives Student Assistant
Mailroom Student Assistant
Admissions Student Ambassador
Sports Information Game Day Worker
Biology Lab Assistant
French Tutor
Facilities Grounds Worker
Career Services Student Manager
Business Office Assistant
Information Technology Student Technician
Campus Writing Center Consultant
Theatre Props Worker
Pool Lifeguard
Art Teaching Assistant
Calculus Student Instructor
Center for Student Involvement Office Assistant
Illinois College Connections Leader
Residence Hall Director
Football Manager
Campus Events Student Technician
Speech Center Advisor


Student Employment Policies

The Illinois College Student Employment Guide provides policies and procedures for the student employment program. This guide provides a summary as well as addresses the specifics related to student employment. The program includes opportunities for federal work-study eligible students, non-federal work-study students, community service work and off-campus employment. 
 


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