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Emergency Policies
This section contains the recommended procedures to follow during specific types of emergencies. The procedures should always be followed in sequence, unless conditions dictate otherwise.
Fire
 
Civil Disturbance/Demonstration
Tornado/Severe Weather
Violent or Criminal Behavior
Bomb Threat
Elevator Malfunction
Chemical or Radiation Spill
Behavioral/Psychological Crisis
Injury or Illness
Earthquake
Explosion
Airborne Release
Inclement Weather
Water Boil
Gas Leak
Suspicious Letter or Parcel
Shelter-In-Place
   

FIRE

Jacksonville Fire Department: 911
Public Safety: 3111

1. In case of fire, activate the nearest fire alarm. Take appropriate precautions to assure your personal safety.

2. Call the Jacksonville Fire department at 911. Give your name and the exact location of the fire (building, floor, room, etc). Be sure to stay on the phone until released by the emergency operator.

3. Evacuate the building by the nearest uninvolved exit. If disabled persons cannot safely evacuate the building, assist them to the nearest uninvolved stairwell. Alert emergency personnel of their location.

4. DO NOT USE ELEVATORS. DO NOT PANIC.

5. Once outside, move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.

6. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by a Jacksonville Fire Official or Illinois College Official.

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TORNADO

A TORNADO WATCH/SEVERE WEATHER WATCH means tornados are likely to develop. Be alert to changing weather situations and be prepared to take action if upgraded to a WARNING. A tornado WARNING means a tornado has been spotted in your area. Immediate action may be the difference between life and death.

1. If you receive notification of a TORNADO WARNING or site a tornado, move to the lowest level in the interior hallway of the building as quickly as possible.

2. Stay away from windows and areas with a large expanse of glass.

3. Avoid auditoriums, gymnasiums, and other large rooms with free-span roofs.

4. DO NOT USE ELEVATORS.

5. If disabled persons cannot safely move to the lowest level, assist them to an interior hallway away from windows and areas with a large expanse of glass.

6. Protect your head and face. If possible, get under a sturdy table or other structure.

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BOMB THREAT

1. If you observe a suspicious object or potential bomb on campus DO NOT HANDLE THE OBJECT! Clear the area and immediately call Public Safety at 3111.

2. Any person receiving a bomb threat should ask the caller:

1. Exact location of bomb (building, floor, room, etc).
2. Time bomb is set to go off.
3. Kind of bomb, timing device, etc.

3. Keep talking to the caller as long as possible and record the following:

1. Date and time of call.
2. Location of alleged bomb.
3. Detonation time of alleged bomb.
4. Type of alleged bomb.
5. Speech pattern, accent, distinguishing characteristics, etc. of caller.
6. Background noise.
7. Critical statements made by caller.

4. Immediately notify Public Safety at 3111.

5. If the threat of explosion is imminent, evacuate the building.

6. Evacuate the building by the nearest available exit. If disabled persons cannot safely evacuate the building, assist them to the nearest stairwell away from the bomb threat area. Alert emergency personnel of their location.

7. DO NOT USE ELEVATORS. DO NOT PANIC.

8. Once outside move to a clear area that is at least 500 feet away from affected building. Keep streets and walkways clear for emergency vehicles and crews.

9. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by the Public Safety or another authorized Illinois College Official.

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CHEMICAL OR RADIATION SPILL

Public Safety - 3111

1. Report any spillage of a hazardous chemical or radioactive material immediately to Public Safety at 3111.

2. When reporting, provide the following information:

1. Your name.
2. Name of material spilled.
3. Estimated amount.
4. Exact location of spill.
5. Report injuries.
6. Actions you have taken.

3. Public Safety will contact the necessary emergency personnel.

4. Vacate the affected area at once and seal it off to prevent further contamination.

5. If a building emergency exists, evacuate the building by the nearest available exit. If disabled persons cannot safely evacuate the building, assist them to the nearest stairwell away from spill site. Alert emergency personnel of their location.

6. DO NOT USE ELEVATORS. DO NOT PANIC.

7. Once outside, move to an area that is at least 500 feet away from affected building. Keep streets and walkways clear for emergency vehicles and crews.

8. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by Public Safety or an authorized Illinois College Official.

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INJURY OR ILLNESS

EMERGENCY SERVICES - 911

1. If serious injury or illness occurs on campus immediately contact Emergency Services at 911. Give your name, describe the nature and severity of the medical problem and the campus location of the victim. Do not hang up until released by the emergency operator.

If conscious and oriented, the individual has the right and responsibility to determine his/her own health care needs and the response to those needs.

In circumstances involving a person who is unconscious and/or not oriented, calling Emergency Services and Public Safety is the appropriate response.

2. Keep the victim still and comfortable until help arrives. Do not move the victim.

3. In case of a minor injury or illness, students may call health services located on the third floor of the Bruner Fitness and Recreation Center from 9 a.m. to 4 p.m.

4. First aid and CPR training is available through the local American Red Cross.

5. Persons with serious or unusual medical problems should be encouraged to notify their supervisors or instructors of the medical problem and the standard emergency treatment related to that problem.

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EXPLOSION

JACKSONVILLE FIRE DEPARTMENT - 911
PUBLIC SAFETY - 3111

In the event of an explosion on campus, take the following action:

1. Immediately take cover under tables, desks or other objects which will give protection against falling glass and debris.

2. After the initial effects of the explosion have subsided, notify the Jacksonville Fire Department at 911. Give your name and describe the location and nature of the emergency.

3. Activate the building fire alarm.

4. Evacuate the building by the nearest available exit. If disabled persons cannot safely evacuate the building, assist them to the nearest stairwell away from damaged area. Alert emergency personnel of their location.

5. DO NOT USE ELEVATORS. DO NOT PANIC.

6. Once outside, move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.

7. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by a Jacksonville Fire Official or an authorized Illinois College Official.

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INCLEMENT WEATHER

PUBLIC RELATIONS OFFICE - 245-3048
SWITCHBOARD - 245-3000

Basic Policy

In the event of inclement weather conditions, all on-campus operations of Illinois College will be carried on to the extent practical. Facilities may close to the public but, unless power outages or other critical circumstances preclude the use of College buildings, the campus will remain operational. Therefore, it should be assumed that scheduled activities will continue unless instructions from the President's Office direct to the contrary. Individuals who must travel to or from campus should use their judgement as to whether or not such travel is wise. Should it be necessary to cancel a class due to the absence of a faculty member, it is the responsibility of that faculty member to notify his/her department chairperson and to schedule an appropriate make-up session.

General Notification Procedures

When inclement weather conditions exist, the President's Office will initiate appropriate action and will notify students and employees as follows:

1. Calls concerning inclement weather will be forwarded to the switchboard or Public Relations Office. The President's Office will determine the nature and extent of action, if any, to be taken.

2. A press release concerning the inclement weather action will be drafted and released by the Public Relations Office. The release will be specifically directed to the local radio and television stations and to a designated list of campus officers.

The campus relies on Jacksonville's outdoor tornado siren to alert us of impending severe weather.

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GAS LEAK

PHYSICAL PLANT - 3024
PUBLIC SAFETY - 3111

1. If you smell gas or suspect a gas leak, cease all operations.

2. DO NOT SWITCH ON LIGHTS OR ANY ELECTRICAL EQUIPMENT.

3. Evacuate the building by the nearest exit. Notify other building occupants to do so as well. If disabled persons cannot safely evacuate the building, assist them to the nearest stairwell away from the emergency area. Alert emergency personnel of their location.

4. DO NOT USE ELEVATORS. DO NOT PANIC.

5. During regular working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), after exiting the building, immediately notify the Physical Plant at 3024. State the location and extent of involvement of the gas leak. After hours, weekends or holidays, notify Public Safety at 3111.

6. Once outside, move away from the building at least 500 feet. Keep the streets and walkways clear for emergency crews.

7. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by Public Safety or the Physical Plant.

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SHELTER-IN-PLACE

A Shelter in Place incident is a potentially threatening situation on campus that may involve disasters such as chemical or biological attacks or leaks, natural disasters such as tornados or attacks with weapons. Below are the steps that faculty, staff and students should follow if an incident such as this should occur on the Illinois College campus.

SHOOTING INCIDENT

  1. WARNING SIREN: When you hear the official shelter-in-place warning siren, you should:
    1. Direct any non-threatening individuals into your area;
    2. Lock or barricade your area door and windows, if possible.
    3. If you are outside on campus, exit the campus. Entering a building is dangerous as the shooter may be in the building.
  1. NOTIFICATION: An email message will be sent to all Illinois College email addresses indicating the nature of the emergency and what steps you should take to protect yourself. Those enrolled in IC ALERT will also receive a message thru the options they enrolled in.
  1. MOVE AWAY FROM DOORS AND WINDOWS:
    1. Direct others in your area to move away from doors and windows and stay silent.
    2. Do not open your door for any reason.
    3. Public Safety and Facility Management will have keys to open doors.
  1. COVER WINDOW/TURN OFF LIGHTS
    1. Cover area windows/close blinds (if possible)
    2. Turn off lights
  1. IF YOU HEAR GUNFIRE:
    1. Lie flat on the floor and direct those around you to do the same.
    2. Remind everyone to stay silent and silence their ringer on their mobile devices.
  1. TAKE ROLL OF THOSE PRESENT:
    1. Someone should take roll of everyone present;
    2. Be prepared to provide this information to Public Safety.
  1. STAY WHERE YOU ARE:
    1. Stay where you are until the all clear siren is sounded or an all clear email is received.
    2. You are given face-to-face instructions by Public Safety or an Illinois College Administrator that the emergency is over.
  1. DO NOT CALL CAMPUS SECURITY:
    1. Once the siren has sounded, Public Safety is aware of the emergency.
    2. Only call Public Safety if you have a life-threatening emergency or specific information on an immediate dangerous situation to report.

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CIVIL DISTURBANCE/DEMONSTRATION

PUBLIC SAFETY - 3111

1. Keep calm. Resistance may only increase destruction of property and threat to bodily harm. Do not confront demonstrators.

2. Call Public Safety at 3111. Provide the following information:

1. Location (building, entrance, floor, etc.)
2. Approximate number of leaders.
3. Size of group.
4. Obvious objective or demand of the group.
5. Group is: rational, organized, violent, etc.

3. If possible, continue with your normal work schedule until Public Safetyarrives.

4. When Public Safety arrives, provide them with an update. Follow their instructions.

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VIOLENT OR CRIMINAL BEHAVIOR

PUBLIC SAFETY - 3111
JACKSONVILLE POLICE DEPARTMENT - 911

Everyone on campus is asked to assist in providing a safe environment by being alert to suspicious behavior and promptly reporting the situation to Public Safety at 3111 or the Jacksonville Police Department at 911.

1. If you are a victim, observe a criminal act or observe a suspicious person on campus, immediately notify Public Safety at 3111 or the Jacksonville Police Department at 911 and report the incident, including the following:

1. Your name.
2. Nature of incident.
3. Location, date and time of incident.
4. Description of person(s) involved.
5. Description of property involved.

2. Assist the officers when they arrive. Provide additional information upon request.

3. What to do if you are a victim of a property crime:

1. Go to a safe place and notify Public Safety.
2. Do not touch anything.
3. Meet with the officer at the location the officer requests.
4. Explain to the officer everything you observed, including telling the officer if you did touch or move anything. Follow officer's instructions.

4. What to do if you are a victim of a violent/personal crime:

1. Be observant, as the more information you can provide, the better chance the criminal will be apprehended.
2. While the crime is being committed, you have three options:

1. Submit to suspect.
2. Passive resistance (talking or reasoning with suspect).
3. Active resistance (physical intervention).

Remember, whatever you decide to do, you must be prepared both mentally and physically. Your safety is the most important thing to remember during any attack.
3. As soon as possible get to a safe place, notify Public Safety at 3111 or the Jacksonville Police Department at 911. Advise officer of the nature of the incident, location, if medical assistance is needed, and a description of the person(s) involved.
4. Meet with the officer. Follow the officer's instructions.

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ELEVATOR MALFUNCTION

PHYSICAL PLANT - 3024
PUBLIC SAFETY - 3111

1. If you are trapped in an elevator, use the emergency phone to notify Public Safety. If the phone is inoperable, turn on the emergency alarm which will signal for help. DO NOT ATTEMPT TO EXIT A STALLED ELEVATOR UNLESS TOLD TO DO SO BY A CAMPUS OFFICIAL.

2. If a person is stranded in an elevator, DO NOT ATTEMPT TO FORCE OPEN THE ELEVATOR DOORS. BE PATIENT.

3. Notify Public Safety at 3111. Provide the following information:

1. Your name.
2. Building.
3. Floor.
4. Present situation.

4. A person stranded in an elevator needs to be reassured that his/her alarm has been noticed and help is coming. Keep in contact until help arrives.

5. If you find an inoperative elevator without occupants, notify the Physical Plant at 3024 or Public Safety at 3111 immediately.

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BEHAVIORAL/PSYCHOLOGICAL CRISIS

PUBLIC SAFETY - 3111
TEMPLETON COUNSELING CENTER - 3073

A crisis exists when an individual has or is threatening harm to himself/herself or others, or whose behavior is a major disruption to the community. If a behavioral/psychological crisis occurs:

1. STAY CALM.

2. Notify Public Safety at 3111. Provide the following information:

1. Your name.
2. Precise location.
3. Observed symptoms of behavior.
4. Individual's name, if known.

3. Until help arrives, be pleasant, considerate and understanding to avoid aggravating the situation.

4. Do not argue with the individual. Try to determine and accept the individual's point of view. Do not confront/detain the individual if violent/combative.

5. Meet Public Safety at the entrance to the building and provide up to date information for appropriate response.

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EARTHQUAKE

PUBLIC SAFETY - 3111
EMERGENCY SERVICES - 911
PHYSICAL PLANT - 3024

During an earthquake remain calm and quickly follow the steps outlined below:

1. If INDOORS, seek refuge in a doorway or under a desk or table. Stay away from glass, windows, shelves and heavy equipment.

2. If OUTDOORS, move quickly away from buildings, utility poles and other structures. Caution: Always avoid power or utility lines as they may be energized.

3. After the initial shock, evaluate the situation and if emergency help is necessary call Public Safety at 3111 or Emergency Services at 911. Report all injuries.

4. Damage to facilities should be reported to the Physical Plant at 3024.

NOTE: Gas leaks create special hazards. Please refer to Gas Leak Emergency Procedure.

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AIRBORNE RELEASE

PUBLIC SAFETY - 3111

There is the potential for an airborne release of a toxic or hazardous substance due to transportation accidents or other causes in or around the campus area. Upon notification of an airborne release Public Safety will notify College Officials.

The vulnerability zone is an area over which the airborne concentration of a chemical involved in an accidental release could reach the Level of Concern. The Level of Concern is defined as the concentration of an Extremely Hazardous Substance in the air above which there may be serious irreversible health effects of death as a result of a single exposure for a relatively short period of time.

The lead time of an airborne release incident could be from 0-30 minutes. As a result, this short time may not allow for a safe evacuation. An evacuation under these conditions may expose the population to dangerous toxic chemicals, therefore, the recommendation is to shelter in place.

Preferred areas for protective sheltering would be interior hallways, rooms without windows or exterior doors, enclosed stairways and rooms on the side of the building away from where the hazard is approaching. Doors, windows and other potential air leaks should be sealed up to prevent toxic fumes from entering.

RECOMMENDED IN PLACE SHELTER INSTRUCTIONS: AIRBORNE RELEASE

1. Once notified by a Campus Official or designate, close all doors to the outside and close and lock all windows.

2. Turn off fume hoods, range hoods, air handlers and all air conditioners and switch inlets to the closed position. Seal any gaps around window type air conditioners.

3. Seal off all vents, grills or other openings to the outside to the extent possible.

4. If the gases start to bother you, hold a wet cloth or handkerchief over your nose and mouth.

5. Minimize the use of elevators in buildings. These tend to pump outdoor air in and out of a building as they travel up and down.

6. Tune to the Emergency Broadcast Station on your radio or television for further information and guidance.

7. Do not evacuate your building unless told to do so by an Illinois College Official.

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WATER BOIL

PUBLIC SAFETY - 3111

Should the campus come under a boil order whereby the water supply to campus becomes unsafe to human consumption until boiled the following procedure should be followed:

1. Do not consume campus water.

2. All water used for drinking, cooking, or washing of eating utensils should be boiled at a rolling boil for at least five minutes.

3. Ice and any beverages prepared with unboiled water should be discarded.

4. Continue the water boil until Public Safety or other Campus Officials notifies you that the boil order has been rescinded.

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SUSPICIOUS LETTER OR PARCEL

PUBLIC SAFETY - 3111
EMERGENCY SERVICES - 911

What constitutes a suspicious letter or parcel?

Some typical characteristics which ought to trigger suspicion include letters or parcels that:

Have powdery substance on the outside.
Are unexpected or from someone unfamiliar to you.
Have excessive postage, handwritten or poorly typed address, incorrect titles or titles with no name, or misspellings of common words.
Are addressed to someone no longer with your organization or are otherwise outdated.
Have no return address, or have one that can't be verified as legitimate.
Are of unusual weight, given their size, or are lopsided or oddly shaped.
Have an unusual amount of tape.
Are marked with restrictive endorsements, such as "Personal" or "Confidential".
Have strange odors or stains.

What to do if you receive a suspicious letter or parcel.

Remain calm.
Do not handle the mail piece or package suspected of contamination.
Make sure the damaged or suspicious packages are isolated and the immediate area is cordoned off.
Ensure that all persons who have touched the mail piece wash their hands with soap and water.
Notify campus security or your local law enforcement authorities.
List all persons who have touched the letter and/or envelope. Include contact information and have this information available for the authorities.
Place all items worn when in contact with the suspected mail piece in plastic bags and have them available for law enforcement authorities.
As soon as practical, shower with soap and water.

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